Audiovisual Requests

Scroll down for the AV Request Form.

  • Please provide as much advance notice as possible.

  • Try to schedule yourself into a room which already has what you need. See our Room Catalog (PDF) or Guide to Event Spaces at PSH (PDF) for a list of equipment in each room on campus.

  • Please become familiar with the equipment in the room before you need it. ITS will provide training on request.

  • College-wide events or programs with external audiences can request assistance from a Marketing Associate for select services, including room and lighting setup and presentation and sound checks.

  • If your event is off campus, please contact the Audiovisual Resources Group at the location you will be visiting. ITS does not provide equipment for use off campus.

  • ITS does not have laptops/computers to loan for events.

  • If you will need a computer and projector for an entire semester, see our Room Catalog (PDF) and contact Enrollment Services at x6021 to schedule an appropriate room.

About Specific Requests

COMPUTERS, PROJECTORS, and INTERNET
With few exceptions, all rooms on campus are permanently set up with computers, projectors, laptop connectors, Internet connections, and wireless Internet connections. See our Room Catalog (PDF) for information about specific rooms.

VIDEO AND AUDIO PLAYBACK
DVDs and VCRs do not need to be requested. DVD/CDs can be played on the computers in any room. Computer Speakers and CD Players do not need to be requested. CDs can be played on the computers in any room. Almost all rooms now have computer speakers; please contact ITS if you find a room without computer speakers.

VIDEO AND AUDIO RECORDING
Digital Camcorders and Digital Audio Recorders are available for checkout at the PSH Library. (Note that the campus does not provide videotaping service, audio recording service, or media; we simply provide the equipment.)

Audiovisual Request Form

Use this form to request Audiovisual Resources for use in public presentations. See our Room Catalog (PDF) or Guide to Event Spaces at PSH (PDF) for a list of equipment in each room on campus. Please be as detailed as possible. One request per form please. (Or see Faculty/Staff Service Request Form to request assistance with computer problems in your office, classroom, or laptop.)

COMPUTER AND PROJECTOR SETUP NEEDED
CUB Gym Computer and Projector
CUB Quiet Study Computer and Projector
CUB Student Center Computer and Projector
Gallery Lounge Computer and Projector Setup
Morrison Gallery Computer and Two TVs
Morrison Gallery Computer and Four TVs
NOTE: All other rooms have a computer and projector permanently in place.
  
PUBLIC ADDRESS EQUIPMENT NEEDED
Auditorium PA System (4 mics max, any combo of handheld and lapel)
CUB Gym PA System (4 mics max, handheld only)
CUB Student Center PA System (2 mics max, 2 handhelds OR 1 handheld and 1 lapel)
Gallery Lounge PA System (2 mics max, 2 handhelds OR 1 handheld and 1 lapel)
Morrison Gallery PA System (4 mics max, at most 2 lapel mics)
Portable PA System (4 mics max) (specify room at bottom of page)
Special Events Room E139 PA System (1 handheld mic OR 1 lapel mic)

NOTES
  • Stacks Stage can be set up with basic microphones — not a professional sound system. If you have a professional act scheduled for this location or anywhere else on campus please have them bring their own sound system.
  • The best sound system on campus is owned and operated by the Radio Station.
  • Specify microphone combination at bottom of page.
  • An AV Request does NOT automatically reserve a room; be sure to reserve your room.
  • The college does not have a PA system appropriate for use in musical events.
  • ITS does not record events; we simply assist by loaning out equipment.
  
DON'T SEE WHAT YOU'RE LOOKING FOR?
Most routine items do not need to be requested. See the top of this page for more information.
  
Your Information:
Name:
Phone:
Email:
UserID:
Department:
Status:
  
Course or Event Information:
Course or Event Name:
Course or Event Location (building and room or specific location):
Expected Attendance:
  
Begin Date:
End Date:
Setup Begin Time:
Event Begin Time:
End Time:
If the event takes place after normal business hours, the event sponsor needs to provide safe and secure housing for the equipment until the next business day.
  
For college-wide events or programs with external audiences:
What services might you need from a Marketing Associate?
Room setup or setup suggestions
PowerPoint set up and run-through
Lighting and lighting programming
Sound checks
  
What Else Should We Know to Assist You?
  
To submit a second request, hit BACK then RESET after you hit SUBMIT.

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