Polycom Room Requests

  • Please provide as much advance notice as possible. Your Polycom Room Request will only be granted if one of our two rooms is available.

  • Polycom Rooms are used to videoconference and/or audioconference with other Penn State locations. If you do not need to videoconference or audioconference, please see our Room Catalog (PDF) to identify a more appropriate room.

  • The Polycom rooms include a PC, DVD, projector, microphones, speakers, and a large-screen TV for receiving the videoconference signal.

  • Please become familiar with the equipment in the room before you need it. ITS strongly recommends that you schedule an appointment to learn to use the equipment successfully. ITS will provide training on request but does not provide staff to manage the equipment during your meeting. We also recommend this Quick Reference.

  • Extensive information regarding videoconferencing within the Penn State system is available here.

Polycom Room Request Form

Use this form to request a Polycom Room for use in videoconferencing. Please be as detailed as possible. One request per form please. (See also our AV Request Form to request equipment for events, or our Faculty/Staff Service Request Form to request assistance with computer problems in your office, classroom, or laptop.)

TYPE OF POLYCOM EVENT
Meeting Only (no video/audio conference; please consider another room)
Phone Only (audioconference only, with no video sharing)
Bridge (video meeting with multiple locations)
Point to Point (videoconference only includes this location and one other)
Adobe Breeze (can be done in any classroom with a projector; consider another room)
  
NOTE: If you are placing a long-distance call, you will need your department's long distance authorization code. 
NOTE: If you are holding an audioconference with multiple locations, you will need to schedule a Meetme Meeting using the Meetme website and include the information you receive in the space at the bottom of this page. 
NOTE: If you are holding an videoconference with multiple locations, you will need to schedule a Bridge using the Polycom website and include the information you receive in the space at the bottom of this page.  
  
POWERPOINT SHARING
Check if you will be sharing or viewing a Powerpoint with the other location
  
NEED TRAINING?
Polycom usage can be complicated; please check if you would like to receive training; we will call and schedule a time to meet with you; please be aware that ITS does not provide support in the Polycom rooms after 7pm or on weekends
  
Your Information:
Name:
Phone:
Email:
UserID:
Department:
Status:
  
Course or Event Information:
Course or Event Name:
  
Begin Date:
Begin Time:
End Time:
If the event takes place after normal business hours, please be aware that ITS does not provide support for the Polycom Rooms after 7pm or on weekends. Please request training using the checkbox higher up on this page.
  
What Else Should We Know to Assist You?
  
To submit a second request, hit BACK then RESET after you hit SUBMIT.

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